Senior High Shool Student Manual

Article III. ADMISSION AND ENROLLMENT

Section 1. Admission for New Students

All students who have completed Grade 10 are eligible for admission to STCFI, provided they meet the necessary requirements and adhere to the school’s policies and guidelines.

Section 2. Admission Requirement for New Students

New students are required to submit the following documents to the Registrar’s Office upon enrollment:

Junior High School Report Card. A copy of the latest report card from the student’s Junior High School, indicating successful completion of Grade 10.
Photocopy of PSA/NSO Certified Birth Certificate. A photocopy of the student's birth certificate, certified by the Philippine Statistics Authority (PSA) or the National Statistics Office (NSO).
Certificate of Good Moral Character. A certificate from the previous school attended, attesting to the student’s good moral standing and behavior.
ID Pictures: Two recent 2x2 ID pictures with a white background, taken within the last six months.
NCAE Result (if available). The National Career Assessment Examination (NCAE) result, which, while not mandatory, can be submitted if available to assist in course placement and career guidance.

Section 3. Admission for Transferees and Admission Requirements

Students transferring from other institutions may be admitted to Southern Tech College Foundation, Incorporated (STCFI) upon submission of the following documents:

Grade 11 Report Card. A copy of the latest report card from the student’s Senior High School, indicating successful completion of Grade 11.
Photocopy of PSA/NSO Certified Birth Certificate. A photocopy of the student's birth certificate, certified by the Philippine Statistics Authority (PSA) or the National Statistics Office (NSO).
Certificate of Good Moral Character. A certificate from the previous school attended, attesting to the student’s good moral standing and behavior.
ID Pictures: Two recent 2x2 ID pictures with a white background, taken within the last six months.

Transferees will be admitted temporarily until all required credentials are submitted and verified by the Office of the School Registrar. Full admission will be granted once all necessary documents are reviewed and approved, ensuring that the student meets the academic and ethical standards of STCFI. Failure to provide complete documentation within the stipulated timeframe may affect the student’s enrollment status.

Section 4. Admission Requirements for Returnees and Old Students

To be eligible for re-enrollment, returning and continuing students must meet the following requirements:

All obligations from the last semester of attendance must be fully settled. These include, but are not limited to:
- Academic Requirements: Any incomplete or pending grades, backlogs, or other academic-related issues must be resolved and recorded.
- Financial Obligations: All tuition fees, miscellaneous fees, and any other financial responsibilities owed to the school must be paid in full.
- Property-Related Responsibilities: Any school property (such as books, laboratory equipment, or other borrowed materials) must be returned or accounted for, and any damages or losses must be compensated.
Returning and old students must submit all necessary documents for re-enrollment, including:
- Clearance forms from the relevant departments (e.g., library, accounting, or academic department) indicating no pending issues.
- A copy of their latest academic records or transcript of grades, if applicable.
Returnees and continuing students must adhere to any changes in school policies, procedures, or curriculum updates implemented during their absence. They are required to familiarize themselves with any new guidelines and ensure compliance.
Depending on the student's duration of absence or other factors, the school may require returnees to attend a re-orientation session to reacquaint them with school policies, procedures, and updates.

Failure to meet any of these requirements may result in the inability to proceed with re-enrollment until all obligations and conditions are satisfied.

Section 5. Registration

Registration at Southern Tech College Foundation, Incorporated (STCFI) constitutes formal enrollment in the school. The registration process must be completed on the dates specified by the School Administration. The procedure for registration and enrollment is as follows:

Evaluation. Old and returning students, as well as transferees, must present themselves along with their academic records for evaluation. This step ensures that prior coursework and grades are reviewed and appropriately credited.
Filling Out Enrollment/Registration Forms. Following evaluation, students will request and complete Registration Forms (R.F.). It is essential that these forms are filled out accurately and honestly to ensure proper enrollment.
Scheduling. The Office of the School Registrar shall assign class schedules based on the date of enrollment, the availability of schedules, and the student’s enrolled strand. All assigned schedules will follow the approved program and class offerings authorized by the School Administration. The official class schedules will be posted in a designated area of the school for the information and guidance of all students.
Assessment. Students should visit the School Cashier for a detailed assessment of their fees for the semester. The Cashier will provide a breakdown of the costs involved.
Payment. For paying students, after receiving the assessment, students must proceed to the Cashier’s window to make the necessary payment.
Submission of Registration Form and Final Checking. Students must submit their completed Registration Forms, along with their class cards and the attached list of subjects, to the School Registrar. The Registrar will review the submission, approve the subjects, and stamp the class cards.
Official Enrollment. Students will be officially enrolled only after completing the entire registration procedure and submitting all required documentation. Full enrollment status will be granted once all requirements are met and verified.

Section 6. Loading and Sequence

Subject loading and sequence for each course will adhere to the approved curriculum established by the school. The following guidelines govern the registration of subjects:

Regular Load. The standard subject load per student is 9 subjects, including both laboratory and non-laboratory classes. Students are not allowed to take advanced subjects unless they are underloaded due to an irregular schedule—such as being a transferee or having back subjects.
Graduating Students. Graduating students may be allowed to enroll in additional subjects, provided that the total does not exceed 3 non-academic subjects beyond the prescribed limit. This flexibility accommodates the need to complete all necessary coursework before graduation.
Cross-Enrollment. Cross-enrollment is generally discouraged. However, in exceptional cases, particularly for graduating students with urgent and essential needs, cross-enrollment may be permitted for a maximum of one subject. This exception is granted under strict conditions and requires prior approval.

Section 7. Change of Strand or Track

Students may request to change or shift courses under the following conditions:

Submission of Request Letter. Students must submit a formal Letter of Request to Shift addressed to the School Head. This letter should clearly state the reason for the desired strand change and must be signed by a parent or guardian to provide proof of consent.
Document Submission. The Letter of Request to Shift must be presented to the Office of the School Registrar. This document initiates the process and ensures that the request is officially recorded.
Evaluation of Scholastic Records. The student’s academic records will be reviewed by the School Registrar to assess eligibility for the new strand. This evaluation ensures that the student's academic history supports the requested change.
Payment of Fees. For paying students, any additional fees associated with the change of strand must be paid to the School Cashier. The amount required will be determined based on the specific details of the strand.
Proof of Payment. For paying students, proof of payment to the School Registrar is required before they are permitted to join any new classes. This step confirms that all financial obligations related to the course change have been fulfilled.

Section 8. Withdrawal of Enrollment

Students who are enrolled at Southern Tech College Foundation, Incorporated (STCFI) under the Senior High School (SHS) Voucher Program and choose to withdraw their enrollment must adhere to the following guidelines:

Official Withdrawal Process. Withdrawal of enrollment must be done through a formal written request submitted to the Office of the Registrar. The withdrawal shall only be considered official once it has been reviewed and approved by the Registrar and other relevant offices.
Voucher Accountability. The SHS Voucher Program is a government subsidy intended to support a student’s education. If a student withdraws from enrollment after the second (2nd) week from the start of the opening of classes, and has not paid any fees, the student and/or parent or guardian shall be held financially responsible for the equivalent amount of the voucher as billed by the school. If the student withdraws before the start of classes, only the enrollment fees stated in the Enrollment Registration Form will be charged.
Financial Obligation. The student or guardian must settle the full amount of the voucher subsidy granted, as the government does not cover students who withdraw beyond the allowable period. This amount will be treated as a financial obligation to STCFI and must be paid before any credentials, documents, or future enrollment requests are processed.
Effectivity and Enforcement. This policy is applicable to all SHS voucher recipients beginning the current academic year. The school reserves the right to enforce this policy to ensure accountability and prevent abuse of the government subsidy.
Advisory. Students and parents are strongly advised to consider the implications of withdrawing after the second week of classes. For any concerns regarding the voucher or withdrawal process, they may consult the Registrar’s Office or the SHS Coordinator.

Section 9. Issuance of Credentials for Transfer to Other School

Students officially enrolled at Southern Tech College Foundation, Incorporated (STCFI) have the right to transfer to another institution. However, the issuance of transfer credentials shall be subject to the following conditions and procedures:

Settlement of Obligations. Students must first settle all financial and institutional obligations with STCFI. These obligations include, but are not limited to, unpaid tuition and other school fees, fines, penalties, and any responsibilities related to the return or replacement of school property (e.g., books, equipment, or materials).
Request for Transfer Credentials. Once all obligations are settled, students may file a formal request for transfer credentials with the Office of the School Registrar. The request must include the student’s full name, student number, program of study, and the name of the institution to which the student intends to transfer.
Processing Time. Transfer credentials will be processed and released within thirty (30) working days from the date the request is received, provided all requirements and obligations have been met. This timeframe allows for the completion of the necessary administrative and verification procedures.
Withholding of Credentials. STCFI reserves the right to withhold the release of transfer credentials in the following cases:
- Unsettled financial or institutional obligations
- Disciplinary cases with pending resolution
- Sanctions such as suspension or expulsion
- Unreturned school property or documents
Release of Credentials. Credentials will be released only after the student has fulfilled all obligations and secured necessary clearances from relevant offices (e.g., Accounting, Library, Property Custodian, and Student Affairs). This ensures the integrity of records and accountability of departing students.
Non-Processing During Peak Periods. To ensure smooth operations during peak academic periods, no release or processing of student credentials shall be conducted during official graduation and enrollment periods. Students are advised to plan their requests accordingly and to process their transfer documents before or after these peak times.

Section 10. Non-Admission and Readmission Policy

Southern Tech College Foundation, Inc. (STCFI) is committed to fostering a learning environment that promotes academic excellence, responsible behavior, and personal growth among students. The school recognizes that learners may encounter academic or personal challenges; thus, a range of interventions and support mechanisms are in place to assist students in overcoming difficulties. However, when a student consistently fails to meet academic and behavioral expectations despite these interventions, the school reserves the right to deny readmission in the succeeding academic term.

A student may be denied readmission for the following reasons:
1. Chronic Absenteeism.

Accumulation of unexcused absences equivalent to 20% or more of total class days in a semester or term, as per DepEd guidelines.
Continuous disregard for the school’s attendance policy despite repeated reminders and interventions.

2. Persistent Academic Non-Performance.

Consistent failure to meet minimum academic requirements, such as failing core subjects for two or more consecutive grading periods or terms.
Lack of participation in class activities, refusal to comply with academic responsibilities, and frequent non-submission of outputs or requirements.

3. Irresponsible Behavior and Lack of Commitment.

Demonstrated pattern of irresponsibility and indifference towards school rules, values, and learning opportunities.
Failure to show improvement despite counseling, monitoring, and parental involvement.

4. Intervention Process and Documentation. Prior to any recommendation of non-readmission, the following steps must be undertaken and documented:

Parent-Teacher Conferences: At least two formal conferences must be held to discuss academic or behavioral concerns.
Guidance and Counseling Sessions: A minimum of three individual sessions with the Guidance Counselor must be completed, focusing on student support, behavior improvement, and goal-setting.
Home Visit: A home visitation must be conducted to assess the student’s learning environment and explore support systems.
Monitoring and Probation: The student must be placed under Academic and/or Behavioral Monitoring or Probation, with specific improvement plans and timelines.

5. Evaluation and Notification Process.

The Academic and Disciplinary Committee, in coordination with the Guidance Office, shall evaluate the student’s record and determine whether non-readmission is necessary.
A formal Notice of Non-Readmission will be issued in writing, stating the reasons and interventions made. A final dialogue with parents/guardians may be scheduled for clarification.
The decision of the committee is final and shall be implemented at the start of the following term or school year.

6. Considerations and Exceptions.

Students facing temporary personal, health, or family challenges may be considered for special support plans or referral to partner agencies instead of immediate non-admission.
The school reserves the right to apply compassion where warranted, without compromising standards of accountability.

Back

Senior High Shool Student Manual

Article III. ADMISSION AND ENROLLMENT

​

​