Senior High Shool Student Manual

Article X. STUDENT CLUB ORGANIZATION

Section 1. Purpose and Rationale

The school encourages the formation of student clubs to promote student engagement, leadership, and community building. These clubs provide opportunities for students to explore their interests, develop talents, and contribute to the school’s overall culture and objectives.

Section 2. Club Formation

1. Eligibility for Club Formation: Any group of students may propose the formation of a club if they share a common interest that aligns with the values and mission of the school.

2. Proposal Requirements: To form a new club, students must submit a formal proposal to the school administration, including:

Club name and description
Purpose and objectives of the club
Membership eligibility and structure
List of founding members (minimum of 5 students)
Proposed activities and events
Name of a faculty advisor willing to sponsor the club

3. Administrative Approval: All club proposals must be approved by the school administration to ensure that the club’s objectives align with school values and policies. Approval is contingent on the availability of resources, faculty sponsorship, and student interest.

Section 3. Faculty Advisors

Role of Advisors: Every student club must have a designated faculty advisor who will provide guidance, supervision, and support. The advisor is responsible for ensuring that the club’s activities align with school policies and that members adhere to expected standards of behavior.
Selection of Advisors: Faculty advisors are selected by club members and approved by the school administration.

Section 4. Membership and Participation

Open Membership: All clubs must be open to any interested students, provided they meet any specific eligibility criteria set by the club, such as academic standing or relevant skills.
Inclusive Participation: Clubs must promote inclusivity, respecting all students regardless of race, gender, religion, or socio-economic background.
Commitment: Members are expected to participate actively in club meetings, events, and activities. Clubs may set attendance and participation requirements, as long as they are fair and transparent.

Section 5. Club Activities and Events

Approval of Activities: All club activities, meetings, events, and trips must be pre-approved by the school administration. Clubs are required to submit an activity plan, including event details, objectives, and safety considerations.
On-Campus Events: Clubs are encouraged to hold events that enrich the school community, such as educational workshops, cultural events, social activities, and fundraisers. Clubs must reserve school facilities for on-campus events in advance.
Off-Campus Events: Off-campus activities require additional approvals, including parental consent and adherence to the school’s safety and supervision policies. Faculty advisors or designated staff must accompany students for off-campus activities.

Section 6. Code of Conduct

Student Behavior: Club members must adhere to the school’s code of conduct at all times during club activities, both on and off-campus. Any behavior that violates school rules may result in disciplinary action and possible suspension of the club’s activities.
Respect for Diversity: Clubs are expected to promote a respectful and inclusive environment for all members and participants. Discrimination, bullying, or exclusionary behavior will not be tolerated.

Section 7. Club Meetings

Scheduling: Club meetings must be held during designated times that do not interfere with regular academic activities unless otherwise approved by the administration.
Location: Meetings should be held in approved on-campus locations. Clubs must request permission to use school facilities and ensure that these facilities are treated with respect and left in good condition after use.
Documentation: Clubs are encouraged to maintain meeting minutes and attendance records, which may be requested by the school administration.

Section 8. Financial Management

Funding: Clubs may be funded through school grants, membership fees, or fundraising activities approved by the administration. Clubs are encouraged to maintain a transparent financial system to manage their funds.
Fundraising: All fundraising activities must be approved by the school administration. Clubs are prohibited from engaging in fundraising activities that conflict with school values or that target external organizations without prior consent.
Financial Accountability: Clubs must keep accurate records of any financial transactions, including receipts for expenses. These records may be subject to review by the school administration.

Section 9. Club Sustainability and Renewal

Annual Review: Each club will undergo an annual review process to evaluate its activities, membership engagement, and overall contribution to the school community. Clubs that are inactive or fail to meet the school’s standards may be dissolved.
Club Renewal: Clubs must submit a renewal application at the beginning of each school year, providing updated member lists, planned activities, and the confirmation of a faculty advisor.
Inactive Clubs: Clubs that do not meet minimum membership or fail to carry out approved activities for an extended period may be dissolved by the school administration.

Section 10. Dissolution of Clubs

Voluntary Dissolution: If club members decide to disband the club, they must inform the school administration and submit a final report summarizing the club’s activities and finances.
Administrative Dissolution: The school administration reserves the right to dissolve any club that violates school policies, fails to maintain active membership, or does not contribute positively to the school community.

Section 11. Awards and Recognition

Clubs that demonstrate outstanding contributions to the school or community through service, leadership, or innovation may be recognized with special awards or certificates. Criteria for recognition will be based on the club’s impact, sustainability, and member participation.

Back