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Article VII. EXAMINATION AND GRADING SYSTEM

 

Section 1. Major Examination

The school will administer four major examinations each semester. These examinations are as follows:

1. Preliminary Examination. Conducted early in the semester to assess initial understanding and progress.

2. Midterm Examination. Held midway through the semester to evaluate ongoing performance and comprehension.

3. Semi-Final Examination. Administered towards the end of the semester to gauge cumulative knowledge before final assessments.

4. Final Examination. Conducted at the end of the semester to assess overall understanding and mastery of the course material.

 

Section 2. Examination Policy

1. Account Settlement

   • Students must settle all accounts with the School Cashier prior to taking any major examination.

   • Note: No student will be permitted to take a major examination without a valid permit from the School Cashier. Failure to present a permit will result in the denial of entry to the examination.

2. Examination Conduct

   • During the examination, students are not allowed to leave the room until they have submitted their examination booklet to the proctor.

   • Once an examination booklet has been submitted, it is understood that the student has completed the exam and cannot retrieve the booklet.

   • Students who leave the room without permission or attempt to retrieve a submitted examination booklet will receive a score of zero for the examination.

3. Dress Code

   • Students must wear the prescribed school uniform to be eligible to take the examination.

   • Students not in the proper uniform will not be permitted to take the examination until they are in compliance with the dress code. No extra time will be given to make up for the delay in starting the exam.

   • Continued non-compliance will result in suspension from further exams until the dress code is followed.

4. Prohibited Items

   • Cellular/mobile phones and other electronic devices are prohibited during examinations.

   • The proctor has the authority to confiscate phones, which will be returned after the examination period.

   • If a student continues to use a mobile phone after receiving a warning, they will receive a score of zero for the examination. 

   • The student may face suspension from taking future exams.

5. Late Arrival

   • Students arriving after the examination has started may be permitted to take the exam; however, they will only be allowed to answer questions from the point of their arrival onward. They will not have the opportunity to access or answer any questions missed prior to their arrival. Therefore, students will marked zero for the items they missed.

6. Submission of Examination Booklets

   • All examination booklets must be submitted to the proctor at the end of the exam, regardless of whether the student has completed the examination. Late submissions will not be accepted.

   • Students failing to submit their booklet on time will receive a score of zero for the examination. No exceptions will be made.

   • Repeated violations may result in suspension from further examinations.

7. Academic Integrity

   • Cheating is strictly prohibited. 

   • Any student caught cheating will receive a score of zero for the exam. 

   • The proctor will confiscate the examination booklet and the student will be suspended from taking the examination.

   • The student will receive a formal verbal and written warning.

 

Section 3. Special Examination

Students who miss a major examination on the scheduled date may be eligible for a special examination under the following circumstances:

1. Reasons for Special Examination

   • Outstanding Balance. Failure to settle the balance/payment by the examination date.

   • Health Issue. Unable to attend the exam due to health problems, with a valid medical certificate required.

2. Score Deduction. A deduction of 20-25% from the total score will be applied to special examination results.

3. Scheduling and Permits

   • The school registrar will determine the schedule for special examinations. Failure to attend the special exam at the scheduled time will result in the loss of the privilege to take the special exam.

   • Students must obtain a special examination permit from the cashier before taking the exam. This permit must be attached to the examination booklet.

4. Permit Acquisition. Students are advised to secure the special exam permit from the cashier at least one hour before the scheduled time of the special examination.

 

Section 4. Grading System

The following guidelines and formulas are used to compute grades and ratings:

1. Weighted Computation of Periodical Grades. The final grade for a particular grading period is computed using the following weights:

   • Current Periodical Grade: 2/3 weight

   • Immediate Past Periodical Grade: 1/3 weight

2. Rating Formula for Scores. To convert raw scores from quizzes and periodical exams into ratings, use the following formula: 

Rating = (Raw Scorex50)+50

                  Number of Items

3. Grading System for Non-Laboratory Subjects. The final grade is based on the following components:

• Assignments/Projects/Written Reports/Written Outputs: 20%

• Quizzes: 20%

• Recitation/Classroom Participation/Class Standing: 30%

• Periodical Examinations: 30%

• Total: 100%

4. Grading System for Laboratory Subjects. The final grade is based on the following components:

• Laboratory Exercises: 40%

• Projects/Outputs: 30%

• Laboratory Periodical Exam: 30%

• Total: 100%

 

Section 5. Grade Equivalent

100 – 97 = 1.0

96 – 94 = 1.25

93 – 91 = 1.5

90 – 88 = 1.75

87 – 85 = 2.0

84 – 82 = 2.25

81 – 79 = 2.5

78 – 76 = 2.75

75 = 3.0

below 75 = 5.0  (Failure)

 

Section 6. Incomplete Grades

Incomplete grades are assigned when a student fails to fulfill specific course requirements or misses the final examination. The following designations are used to indicate the nature of the incomplete status:

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• NE: No Exam. Assigned when a student fails to take the final examination on the scheduled date.

• NJ: No Project. Assigned when a student fails to submit a required project.

• NP: No Permit. Assigned when a student does not have the necessary permit to take the examination.

• NA: Not Attending. Assigned when a student fails to attend classes or complete essential components of the course.

• NCE: No Competency Exam. Assigned when a student does not complete the required competency examination.

• DRP: Dropped. Assigned when a student has officially dropped the course without completing the necessary formalities.

• UD: Unofficially Dropped. Assigned when a student is absent or disengaged from the course without official documentation or approval.

• OD: Officially Dropped. Assigned when a student has officially withdrawn from the course through the proper channels.

• FR: For Removal. Assigned when a student's grade is pending removal due to incomplete or missing course requirements.

 

These designations are used to accurately reflect the status of a student's coursework and to guide the resolution of any outstanding requirements.

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Section 7. Completion of Incomplete Grades

An incomplete grade is issued when a student has not fulfilled all course requirements within the prescribed academic period due to valid and justifiable reasons, such as illness, personal emergencies, or other circumstances approved by the instructor. Incomplete grades are not a substitute for failing performance but serve as a temporary mark pending the completion of remaining requirements.

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Grade compliance is extended by teachers to allow students to meet these missed academic requirements. However, submitting compliance work does not guarantee a passing grade. The final grade will depend on the quality and completeness of the submitted work. If the student’s output fails to meet the minimum academic standards or passing criteria, a failing grade may still be given. Compliance is a privilege and a chance to fulfill requirements, not an automatic pass.

To complete an incomplete grade, students must follow these steps:

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1. Obtain and Complete the Form

   • Acquire the grade completion form from the School Registrar.

   • Fill out the form with the required information.

2. Submit to Instructor

   • Present the completed form to your instructor for necessary endorsements or completion of course requirements.

3. Payment Processing

   • A payment of ₱100 per subject will be charged for processing the completion of an incomplete grade.

   • A copy of the official receipt must be attached to the completion form before the teacher processes and evaluates the submitted work.

   • Note: This policy is intended to encourage students to complete their academic requirements on time and to instill in them a sense of responsibility and discipline.

4. Final Submission

   • Return the completed form, with payment receipt if applicable, to the School Registrar for final processing and acknowledgment.

 

Following these steps ensures that all necessary requirements are met and that the incomplete grade is properly resolved.

 

Section 8. Failing Grades

A failing grade will be assigned under the following circumstances:

1. When a student receives a grade lower than 75 in a particular subject.

2. When a student withdraws from a class after the midterm point of the semester.

3. When a student is dropped from a class due to excessive absences, as determined by the attendance policy.

4. When a student fails to resolve an incomplete grade within the subsequent two semesters.

5. When a student with an Incomplete grade requests school credentials for transfer, the INC grade will be immediately converted to a failing grade (5.0) prior to the release of records.

 

These criteria ensure that academic performance standards are maintained and that students fulfill all course requirements to complete their studies.

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