Senior High Shool Student Manual

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Article VII. EXAMINATION AND GRADING SYSTEM

Section 1. Major Examination

The school will administer four major examinations each semester. These examinations are as follows:

1. 1st Unit Test. Conducted early in the semester to assess initial understanding and progress.

2. 1st Quarter Exam. Held midway through the semester to evaluate ongoing performance and comprehension.

3. 2nd Unit Test. Administered towards the end of the semester to gauge cumulative knowledge before final assessments.

4. 2nd Quarter Exam. Conducted at the end of the semester to assess overall understanding and mastery of the course material.

Section 2. Examination Policy

1. Account Settlement (Paying Students)

   • Students must settle all accounts with the School Cashier prior to taking any major examination.

   • Note: No student will be permitted to take a major examination without a valid permit from the School Cashier. Failure to present a permit will result in the denial of entry to the examination.

2. Examination Conduct

   • During the examination, students are not allowed to leave the room until they have submitted their examination booklet to the proctor.

   • Once an examination booklet has been submitted, it is understood that the student has completed the exam and cannot retrieve the booklet.

   • Students who leave the room without permission or attempt to retrieve a submitted examination booklet will receive a score of zero for the examination.

3. Dress Code

   • Students must wear the prescribed school uniform to be eligible to take the examination.

   • Students not in the proper uniform will not be permitted to take the examination until they are in compliance with the dress code. No extra time will be given to make up for the delay in starting the exam.

   • Continued non-compliance will result in suspension from further exams until the dress code is followed.

4. Prohibited Items

   • Cellular/mobile phones and other electronic devices are prohibited during examinations.

   • The proctor has the authority to confiscate phones, which will be returned after the examination period.

   • If a student continues to use a mobile phone after receiving a warning, they will receive a score of zero for the examination. 

   • The student may face suspension from taking future exams.

5. Late Arrival

   • Students arriving after the examination has started may be permitted to take the exam; however, they will only be allowed to answer questions from the point of their arrival onward. They will not have the opportunity to access or answer any questions missed prior to their arrival.

6. Submission of Examination Booklets

   • All examination booklets must be submitted to the proctor at the end of the exam, regardless of whether the student has completed the examination. Late submissions will not be accepted.

   • Students failing to submit their booklet on time will receive a score of zero for the examination. No exceptions will be made.

   • Repeated violations may result in suspension from further examinations.

7. Academic Integrity

   • Cheating is strictly prohibited. 

   • Any student caught cheating will receive a score of zero for the exam. 

   • The proctor will confiscate the examination booklet and the student will be suspended from taking the examination.

   • The student will receive a formal verbal and written warning.

Section 3. Special Examination

Students who miss a major examination on the scheduled date may be eligible for a special examination under the following circumstances:

1. Reasons for Special Examination

   • Outstanding Balance. Failure to settle the balance/payment by the examination date.

   • Health Issue. Unable to attend the exam due to health problems, with a valid medical certificate required.

2. Score Deduction. A deduction of 20-25% from the total score will be applied to special examination results.

3. Scheduling and Permits

   • The school registrar will determine the schedule for special examinations. Failure to attend the special exam at the scheduled time will result in the loss of the privilege to take the special exam.

   • Students must obtain a special examination permit from the cashier before taking the exam. This permit must be attached to the examination booklet.

4. Permit Acquisition. Students are advised to secure the special exam permit from the cashier at least one hour before the scheduled time of the special examination.

Section 4. Grading System

The K–12 school program uses a competency-based grading system to give grades based on how well you understand the lessons. The rules for this system are in booklets that explain how it works. All schools follow these rules from the Department of Education (DepEd). 

(SHS Grading System) use a mix of different component weights. This table shows which subjects have what weight for each component. If you are a high School Student So it is essential to know How to Compute GWA in SHS.

Understanding the Importance of Components in Senior High School (SHS).

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Section 5. Conversion table

Student’s initial grade goes through a change to become the Quarterly Grade (QG). The process depends on the conversion table:

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Section 6. Completion of Incomplete Grades

An incomplete grade is issued when a student has not fulfilled all course requirements within the prescribed academic period due to valid and justifiable reasons, such as illness, personal emergencies, or other circumstances approved by the instructor. Incomplete grades are not a substitute for failing performance, but rather a temporary mark pending the completion of remaining requirements.

To resolve an incomplete grade, students must follow these steps:

1. Obtain and Complete the Grade Completion Form

   • Secure the official Grade Completion Form from the Office of the School Registrar.

   • Accurately fill out the form with the required information, including the subject, course code, teacher’s name, and reason for the incomplete grade.

2. Submit to Instructor for Endorsement

   • Present the completed form to the subject teacher.

   • The teacher will review the form, confirm eligibility for completion, and provide instructions for completing the pending requirements (e.g., missed exams, projects, or activities).

3. Payment Processing (If Applicable)

   • If there are fees associated with the completion process (e.g., for special exams or materials), the endorsed form must be submitted to the School Cashier for payment.

   • A copy of the official receipt should be attached to the form.

4. Final Submission to Registrar

   • Return the completed and endorsed form, along with the payment receipt (if applicable), to the Office of the School Registrar.

   • The Registrar will process the documents and update the student's records upon confirmation of the final grade from the teacher.

Following these procedures ensures that incomplete grades are resolved in a timely and official manner, preserving the integrity of academic records and allowing students to maintain satisfactory academic standing.

Section 7. Failing Grades

A failing grade will be assigned under the following circumstances:

1. When a student receives a grade lower than 75 in a particular subject.

2. If a student fails to complete the required course work within the deadline mutually agreed upon by the instructor and the student, the incomplete grade shall automatically be converted to a failing grade, in accordance with school policy.

These criteria ensure that academic performance standards are maintained and that students fulfill all course requirements to complete their studies.

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